Assentamento funcional digital no IFPE: uma discussão em torno da organização e representação da informação

Abstract

This study addresses the representation of information in the Digital Functional Settlement (AFD), with an emphasis on the processes of information insertion and retrieval. The main objective is to construct a controlled vocabulary related to the documents contained in the Digital Functional Settlement (AFD), aiming to facilitate information retrieval at the Federal Institute of Education, Science, and Technology of Pernambuco (IFPE). Methodologically, this is an exploratory study with a qualitative approach, whose empirical field covers the sixteen campuses and the IFPE Rectorate. Considering that, in the Personnel Management sectors, there is at least one employee authorized to access the AFD, a research universe of seventeen participants was defined. The sample included employees assigned to the Coordination, Departments, or Directorates of Personnel Management in the seventeen units who had access credentials to the SIGEPE-AFD platform. Conversely, those who, although linked to the Personnel Management sectors, did not perform activities directly related to the AFD were excluded. The Digital Functional Settlement represents a milestone in the evolution of Personnel Management in the federal public service, promoting the transition to a digital and centralized document management model. Regarding the results, the data obtained on the use of the Functional Document Table and the frequency of term usage were fundamental for the development of a list of terminological authorities for the AFD in the context of IFPE. The construction of this list considered the respondents' particularities and the institutional demands of the Federal Institute of Pernambuco. Furthermore, data analysis enabled the formulation of a controlled vocabulary structure capable of improving the processes of information insertion and retrieval within the institution. In conclusion, we emphasize the need for further research, discussions, and studies on the Digital Functional Settlement, not as a static system but from the perspective of users and the contexts inherent to its migration. It is a challenging, intriguing, and essential process for the modernization of document management.