Digitalização de documentos: soluções de qualidade para acervos arquivísticos

Abstract

This is an experience report that demonstrates indicators for the systematization and applicability of a Scanning Productivity Model for archival documents, corroborating to the expansion of access to information and archive preservation actions. The work is part of a research project with a broader dimension, since the research model addresses not only the archival area, but also the Librarianship and Museology; specifically, in this work, it only addresses the results related to the archival area. The work aims to provide useful content to ensure best practices in document scanning projects, in order to enable productivity and a harmonious intersection between quantity and quality from the work performed in public and private institutions. Document scanning involves the receiving, checking, preparing, capturing, indexing, inspecting, quality control, reassembly, and document return

steps. The methodology is presented as documentary research, analyzing production reports in the projects. It is used as reference, norms of the National Council of Archives and Brazilian Legislation, the PMBOK guide for project management, academic works from authors producing this thematic environment. Preliminary results show improvement in productivity. In the digitalization projects investigated, the absence of theoretical-practical domain, essential for digital file generation (digital representatives), which allow longevity and, as a consequence, preservation, is demonstrated. It;s time to scan with quality! This sentence is presented throughout the discussion, including principles and practices that include elements of Administration, Project Management, Information Technology, and Communication, along with Archivology.