Diagnóstico do núcleo de documentação de pessoal e informação da UFPB: perspectiva para a implantação do Assentamento Funcional Digital

Abstract

Document management, when performed, brings benefits and satisfaction to the employees who seek information, however, over time the documentary volume grow proportionally, necessitating adaptation that will minimize the physical accumulation of documentary mass. With this, Normative Ordinance No 04 of the Secretariat of Personnel Management and Labor Relations in the Public Service determines the adequacy and execution of virtualization of the functional seats of the university community. In view of the above, the objective was to diagnose the documentary sets of the Documentation Center for Personnel and Information, with emphasis on quantifying the volume of functional settlements, identification of the method of organization of the functional settlements of the Federal University of Paraíba servers and the conditions of conservation and Preservation of Settlements. The methodological procedures used were based on the literature review to understand the universe of the research and apply the diagnosis to identify the real conditions of the Documentation and Personnel Information Center for the implementation of the Digital Functional Settlement that consists of the digitalization and storage of the documents of the servers Active, retired, pensioners of the Federal public administration. From the analysis it was observed the change of steel cabinets, by sliding files in the Information and Documentation Center with 70% space reduction, to guarantee efficiency, ergonomics, and functionality of public

management. We identified in the total of six thousand nine hundred and ninety- two thousand folders that are from the active servers and are archived

according to With UFPB enrollment, based on the tools: Excel Worksheet which requires time and affinity in the query, different from the digital system where the However, the deadline for its implementation will be until 2018, which was not seen any initiative in this direction for the digitization of documents due to the scarcity of materials, equipment and lack of structure to operationalize the scanning Of Functional Settlements. It makes necessary a planning to operationalize the project, as well as to make the purchase of materials and equipment besides guaranteeing an adequate physical infrastructure for the execution of the project as described in Normative ordinance n° 4 of the Secretariat of Management of People and Labor Relations in the Public Service of March 10, 2016.