Contribuições da curadoria digital para o fortalecimento da gestão arquivística de documentos no sistema de Processo Judicial Eletrônico (PJe) : um estudo no Tribunal Regional do Trabalho da 13ª Região

Abstract

In 2013, the National Council of Justice regulated the Electronic Judicial Process system, which aims to create, process, manage and store judicial processes in electronic media. Given that electronic judicial processes are digital archival records and that technological obsolescence can compromise aspects such as authenticity, preservation and long-term access to these digital objects, studies on digital curation are relevant. The general objective of this study is to analyze the contributions of digital curation to the archival management of records in the Electronic Judicial Process system of the 13th Region. It presents a literature review on archival management of records and digital curation, as well as a section on the Electronic Judicial Process system and initiatives on archival management of records and digital preservation in the Judiciary. Regarding the methodological aspects, this is characterized as a bibliographic, descriptive, documentary and field research. Semi-structured interviews and non-participant observation were used for data collection. The method used to analyze the interviews was the analysis of the Discourse of the Collective Subject. In the interviews, it was possible to obtain explanations about how the system works in terms of production, processing and records management, in addition to investigating aspects of digital preservation and curation. Design Science Research was also used to build a curation model for archival management of digital records in the Electronic Judicial Process system. This model was the result of preliminary investigation, documentary research, field research (interviews and observations) and Systematic Literature Review. The model was divided into two dimensions: macro and micro. The macro dimension is archival governance, which encompasses the stages and activities of digital curation and archival management of records, which together form an intersection resulting in the curation of archival management of digital documents. In the micro dimension, there are the so-called stages/activities of archival management curation of digital records, which are all interconnected with the preservation stage: planning, production/capture, search and retrieval, access, use and reuse, destination, security, storage and insertion of metadata. It is worth noting that despite the similarities between the management stages and digital curation, it was noted that archival classification is one of the major differences between the two, since classification is a fundamental function for archival management of digital records, while in digital curation classification is not essential. However, it was observed that, although archival management of digital records presents already consolidated approaches and practices, greater attention is needed to issues such as planning and production/capture of documents. In addition, preservation actions should be considered in the other stages, effectively contributing to the preservation of records, whether they are for permanent storage or not. It is concluded that despite the existing archival stages/activities, these need to be improved in order to guarantee the characteristics of the records/judicial process, as well as its preservation. It is believed that archival governance is an alternative to enable the implementation of best practices and interdisciplinary dialogues with the aim of strengthening and consolidating the records management of digital records.