Elaboração de um Plano de Gestão Documental para o Arquivo Público de Bayeux/PB: diretrizes

Abstract

Document management is one of the strategic plans of the administration of an institution, organization or company. It serves as a guide or guidance for the organization of any documentary mass produced / received, in order to provide full retrieval of information contained in the documents. Based on this understanding, this research report, in the format of an article, had as general objective to point out guidelines for the elaboration of a document management plan for the Bayeux Municipality / PB Archive, whose established methodology was exploratory in nature. After analyzing the data, it was evident the need to establish the following guidelines: theoretical and technical knowledge of any legal process for the creation of the archive, criteria for drafting the bill, internal regulations and implementation of the municipal file system integrated with the state and federal system. It can be concluded that one of the biggest challenges is the change in the functional culture of the political managers and employees in the institution, since all actions (guidelines) need to be approved and regulated. Thus, without which, the archives of the city of Bayeux / PB will be at the mercy of the good will of the political managers, therefore, without the guarantee of the possibility of serving as an institutional support for the preservation of memory, as well as to meet the demand that information contained in the documents in the file.