Implantação da gestão de documentos arquivísticos: o caso de um órgão público do Estado da Paraíba

Abstract

The present paper intends to approach the implantation of the Archival Document Management in a public agency in the State of Paraíba, reporting its importance to the development of the organization. Also, it highlights how it is indispensable in the activities of an institution, once it collaborates in decision-making, in the information recovery and in the preservation of institutional memory. This is an archival intervention project with descriptive character, a bibliographic research and a field research with qualitative approach. The process of archival management delineates the development by coming, which is result of activities that are concretized in operations originated from the intervention. The transition of stages of archival documents in its lifecycle derives from procedures applied by Document Management. The diagnosis of the institutional reality was the first step in the identification of archive documents contemplated by the organization process, from the concepts of classification, ordination and archiving. In accordance to Law n. 8.159, from January 8th, 1991, it was proceeded to the description of the accumulator individual, survey of document mass, elaboration of instruments for organization and control, and instructions guided by document lifecycle. This way, it intends to contribute as a reference in the purpose of improving document management that is relevant in the structuration, administration and organization of a public agency.